Invitation Letters　

1. The invitation letter will be issued after the successful registration.
2. Your name must be listed exactly as it appears on your passport. Any differences between the name on your passport and the name on your invitation letter or other documentation could lead to a delay and/or denial of your visa.
3. Please note AIACT Conference and the organizing committees of the conference are not authorized to assist with the VISA process beyond providing the Notification of Invitation Letter issued by AIACT Conferences organizing committee. Should your application be denied, AIACT Conferences and the organizing committee of the conference cannot change the decision of the Ministry of Foreign Affairs, nor will AIACT Conferences and the organizing committee of the conference engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual being denied.
4. It takes around one month for the Embassy to process the VISA application, please register as early as you can to make sure you have enough time.

 

Guidelines and Fee Information for Japanese Document Processing

The AIACT2025 conference is preparing to offer help of three documents required for travel to Japan.

Visa Processing Fees

1. Chinese Applicants: 1000 CNY
2. International Applicants: 150 USD
PS: Fees are non-refundable once collected.

 

Fee Submission Policy

1. All fees must be submitted to the Japanese institution for processing the three documents.
2. There is no guarantee of a 100% success rate for visa approval.
3. Once all information is submitted, it cannot be changed.

 

Contact Information

To proceed with the service, please add the WeChat account 15756362251 and note AIACT2025 + your paper ID.
Alternatively, you can contact us via email at aiact@vip.163.com.